Keep care moving.

A busy medical team should not have to interrupt a colleague to find out where the spare gloves are kept. Yet everyday supplies often live across several treatment rooms, cupboards, and central stores, with the clearest picture held in one person’s memory. When that person is away, even a straightforward restocking task takes longer. Tana gives those ordinary items a shared place to be recorded, helping your team see what has been counted and where it belongs before opening another cupboard.

Start with the supplies your team reaches for most: gloves, masks, disposable covers, paper towels, and cleaning materials. Create an item for each product and size, add a photo where packaging helps people recognize it, and record quantities against named storages. A cupboard in the treatment area can be separate from the main supply room. Locations can group storages by building or floor, making a familiar physical arrangement easier to understand for colleagues working across more than one area.

As supplies are received or used, staff can adjust the quantity in the relevant storage. Keeping that small action close to the physical task makes the record more useful at the next handover. Set a low-stock threshold for frequently used items to help flag when their recorded total needs attention. These thresholds apply across an item’s storages, so checking the individual room still matters. Your team can decide whether to replenish locally from a central cupboard or include the item in its next purchasing review.

For a practical first step, choose one supply cupboard and agree how each item will be counted: a box of gloves should mean the same thing to every colleague. Use search to find records, print QR labels for storages, and export a filtered CSV when you need a working list for a physical count. What Tana holds is deliberately ordinary: the name of a supply, how many have been counted, and the storage it belongs to. A small record is the kind a busy team can keep current between rooms.