Keep every chair ready.

The daily work of a dental practice depends on many small supplies being in the right place. Gloves, patient bibs, disposable cups, and cleaning materials can be spread between treatment rooms and a central cupboard. Restocking often happens in the gaps between appointments, when nobody has much time to search. Tana helps the team keep an understandable record of ordinary consumables, so checking what is available can become part of preparing the room rather than a separate conversation each time.

Organize items around the storage places your staff recognize: the chairside cabinet, the preparation area, and the main supply shelf. Use names that distinguish sizes and packaging, and attach photos where they make an item easier to identify. Record each quantity where it is actually held. An item’s combined total helps with an overall stock review, while its storage details show whether the supplies are near the chair or still in the back room waiting to be brought forward.

Update quantities as supplies arrive and as they are consumed. A shared convention matters here: if one person counts boxes and another counts individual pieces, the numbers become difficult to trust. Set low-stock thresholds for items your team routinely replenishes, and use the resulting indication as a reason to check the shelves. It reflects the recorded total across storages, so local room checks remain part of preparation. Decisions about ordering and the appropriate amount to keep stay with the practice.

Begin with a manageable group of everyday consumables and review it during a regular stock check. Search for items, use storage QR labels, and export a filtered CSV if a written counting list helps the team. Tana keeps to a small, clear scope: the ordinary consumables, the quantity counted, and the storage each one belongs to. Its role is straightforward — give the people preparing each treatment space a shared view of the supplies that make that preparation possible.