Keep the right thing in reach.

A customer asks for another size, and the answer may be somewhere in the back room. The display looks nearly empty, but a recent delivery might still be waiting in a carton. In an independent shop, keeping that picture clear often falls to whoever remembers unpacking last. Tana helps you record physical stock by storage place, giving the team a reference for checking what is on the floor, what is behind it, and what needs a closer look.

Set up storages for the stockroom shelves, display areas, and any other places where goods are actually kept. Give each product a recognizable name, separating variations such as size or colour when they need distinct counts. Photos help colleagues identify items quickly, especially when packaging is similar. Locations can group storages by shop. The recorded total provides an overall view, while individual storage quantities help staff decide where to search before telling a customer that an item is unavailable.

Keep quantities current as deliveries arrive, products are sold, or goods move between storages. These updates are entered by your team, so agreeing when and how to record them is part of setting up a useful routine. Choose consistent counting units and review low-stock thresholds for products you regularly replenish. Thresholds reflect the item’s recorded total across storages; they do not tell you that a particular display needs filling. Checking the storage detail alongside the shelf helps you decide what action is needed.

Start with a product group that creates frequent back-room searches, and compare its records with a physical count after a typical trading week. Search or scan supported product barcodes to find items, use QR labels for storages, and export a filtered CSV for a stock review. Tana is a practical inventory record and nothing more elaborate: what you hold, how many, and which storage it sits in. Its purpose is to give staff a clearer place to look, so a customer question about another size has an answer close at hand.