Keep the lift moving.

A workshop can lose time on a small item as easily as on a major part. Gloves, clips, filters, cleaning supplies, and familiar fasteners are used throughout the day, sometimes from several work areas at once. A packet that looked full yesterday may be nearly empty when the next vehicle arrives. Tana gives the workshop a shared record of these everyday items, helping the team check what has been counted and where it is stored while preparing for the next repair.

Arrange storages around the parts shelf, service bays, and supply cupboards you already use. Name items with the references, sizes, or manufacturer codes that make sense to your technicians, and add a photo where similar packaging causes confusion. Keep different products distinct even if they are usually stored together. Tana records the stock information you enter: what the item is called, how many are left, and which shelf or bay is holding them.

Add quantities when deliveries arrive and subtract them when parts or consumables are used. If stock moves to another bay, update the affected storage records so colleagues know where to look next. Choose a consistent counting unit for boxed and loose items. Set low-stock thresholds for frequently used supplies to highlight low recorded totals, then review them alongside the work already booked in. Ordering decisions stay with the people who understand the jobs; what changes is that they start from a counted number instead of a guess.

You can begin with one consumables cabinet instead of cataloguing every part in the workshop. Use search or supported barcode scanning to find an item, and put QR labels on storages to make their contents easier to check. A filtered CSV can support a periodic count when the workshop has a quieter moment. Maintaining those small records helps colleagues prepare for each other’s work, particularly when shifts change or the technician who normally manages the parts area is busy with a vehicle.