Find your supplies before the work begins.

Which store holds the spare nursery pots? How many boxes are left in the packing area for today’s shipment? When fields, greenhouses, and storage buildings are spread out, staff may discover a shortage only after going to collect supplies. Recording names, quantities, and storage places in Tana gives everyone the same inventory record to check before work begins.

Name seeds by variety and pack size, nursery pots by size, stakes by length, and produce boxes by specification. Register variations separately when they need their own counts, and add photos to distinguish similar supplies. Set up storages for supply-room shelves, greenhouse storage areas, and packing areas to see total quantities alongside the amount in each place. Locations can group storages at separate sites.

Agree on counting units, such as unopened seed packets, individual stakes, or flat-packed boxes. If you count unopened stock, reduce the quantity when a packet is opened. Update supplies as they arrive, are used or returned, or move between storages. Set low-stock thresholds to help avoid running out of regularly used materials. These use the total across all storages, so check individual storage quantities when deciding whether a work area needs replenishing. QR labels open shelf records directly, and CSV exports help with supply stocktakes.

Tana’s AI inventory management is a great fit for farms and growers

Use Tana’s AI inventory management to ask about recorded stock: “How many 9 cm nursery pots do we have, and which store are they in?” or “How many type A produce boxes are left?” You can also request a quantity update, such as “Add the 200 type A produce boxes that arrived today to the packing area.”

Connect a compatible AI assistant through Tana MCP Server and start making everyday inventory management smoother.