Have your supplies ready to welcome each client.

Before the next client arrives, you want the supplies for their appointment within reach. Is there a spare bottle of the shampoo you need? Where are the disposable face sheets? When products are kept at separate treatment stations, what is beside you does not show what is left elsewhere. Recording supplies and storage places in Tana gives staff the same inventory record to use as they prepare.

Register the shampoos, treatments, oils, and other supplies your spa uses with names that distinguish their type and size. Add photos for similar bottles and keep variations separate when they need their own counts. Set up storages for station trolleys, shelves by washbasins, and the back room to check both total quantities and the amount in each place. Start with the supplies that take longest to find or the consumables you want to keep in reserve.

Agree on counting units, such as unopened bottles or bags of face sheets. If you count unopened stock, reduce the quantity when a pack is opened, and update records when deliveries arrive or supplies move to a treatment station. Low-stock thresholds use the total across all storages, so check each station’s quantities when deciding where to replenish supplies. QR labels open shelf records directly, and CSV exports help with stocktakes.

Tana’s AI inventory management is a great fit for head spas

Use Tana’s AI inventory management to ask about recorded stock: “How many bottles of shampoo S201 are on the stockroom shelf?” or “Where are the face sheets?” You can also request a quantity update, such as “Add the three bottles of S201 that arrived today to the stockroom shelf.”

Connect a compatible AI assistant through Tana MCP Server and start making everyday inventory management smoother.