Know what’s left, from stems to ribbon.

How many stems are left in the colour a customer wants? Is the matching ribbon under the workbench or on a shelf in the back? When serving customers and making arrangements overlap, searching for materials can interrupt both. Recording flowers, supplies, quantities, and storage places in Tana gives colleagues a shared reference when checking what they need for a bouquet.

Name cut flowers by variety and colour, and potted plants by type and pot size, using the terms your shop already knows. Register vases and ribbons separately when their variations need distinct counts, and add photos to help staff identify them. Set up storages for the shop floor, cooler, and workroom shelves to see quantities in each place as well as the total. Inspect flowers in person to judge their condition and whether they are suitable to use, alongside checking the recorded quantities.

Agree on counting units, such as stems for cut flowers, pots for plants, and sheets for wrapping paper. Staff update quantities when stock arrives, sells, is used in an arrangement, or is discarded. Set low-stock thresholds for regularly used vases and wrapping supplies. These use the total across all storages, so check individual storage quantities when deciding whether the workroom needs replenishing. QR labels open supply-shelf records directly, and CSV exports help with stocktakes.

Tana’s AI inventory management is a great fit for flower shops

Connect a compatible AI assistant through Tana MCP Server to ask about recorded stock: “How many white roses do we have, and where are they?” or “Which wrapping papers are running low?” You can also ask it to update quantities, such as “Add the 20 white rose stems that arrived today to the cooler.”

The assistant works with the team you choose when connecting and uses your permissions, giving you a conversational way to check stock between serving customers and making arrangements.